Printers and printing. Not to be confused with Prince's and partying! Always something of a thorny issue, whether this be in the office of some vast conglomerate that has a multitude of express Canon colour laser copiers ready to be abused by everyone from the post room to the finance department, who simply MUST have their spreadsheets printed in full garish colour, or at home, where ones resources are a little more limited. Printing anything from pictures to entire dissertations can be fraught with frustration and much hair removal of the unwanted kind! OK, so, you get the picture. I hope to provide, or at the very least, give a reasonable insight into how to achieve a good healthy printer connection, and be able to print without fail, first time, every time! For this example, I will assume that the printer is shared over a wireless network from another Mac. Operating system versions are OSX Snow Leopard (10.6.2) on both the client, and the serving Mac. That said, there is little difference between these instructions, and those for Leopard or Tiger versions of OSX.
Firstly, you will need to directly connect your printer to your designated "serving" Macintosh. The assigned server Macintosh can still be used for everyday tasks, such as browsing the internet, PhotoShop work, or page layout. It is simply sharing the printer that it has attached to it. Mac OS X v10.6 comes with software for many third-party printers, so simply connect a USB printer and the print queue will be automatically created. It doesn't get much easier than that. I would suggest that when purchasing a printer for home use, that you stick with mainstream manufacturers, such as Epson, HP and Canon. Starting at this point will almost definitely mean that the printer software is already installed on your "server" Mac. To test that the printer is functioning as it should, launch a simple application, such a TextEdit, type a few characters, and print the document. You will hear the clunking and grinding of cogs and motors turning, as your printer sucks the paper in and outputs your first masterpiece of creative writing. All that's required now is to share the printer.
Control-click or right-click the System Preference Dock icon and select Sharing from the Dock menu.
To enable printer sharing, simply check the Printer Sharing checkbox found in the Service list pane on the left.
You can choose which print queue to share by selecting its check box in the middle Printers: pane.
By default, Any user (Everyone group) can print to your shared Print Queue. If you would like to control access to your printer share, click the + (plus) button below the Users pane on the right. A users sheet will drop down, highlight one or more users or groups and click "Select" to add them. Once added, the Everyone group access will be set to "No Access".
This done, your group or user access privileges assigned, you are now ready to connect a client to your shared printer. So, lets return to the Printers and Fax preference pane. Control-click the System Preferences icon in your Dock and choose "Print & Fax" from the Dock menu. If the Print & Fax lock icon appears locked, click the lock icon and enter an administrator name and password when prompted. Click the + (plus) icon below the Printers pane on the left to open the Add Printer application.
From the Add Printer toolbar you have these default tools:
Default - Used to get a list of all printers that your Mac can see via USB, Bonjour, and so forth. If your printer is recently purchased, and you are running Snow Leopard, Leopard, or Tiger, your printer WILL be visible via the default option.
Tip: If you have a long list of printers, use the search field to find the printer you are looking for. Just click the printer in the list that you would like to add and Snow Leopard will add the printer driver for you.
Fax - Used to add a queue for the Fax device connected to your Mac. Please ignore for the purposes of this example.
IP - Used to add your printer network printers that don't use Bonjour or are on a different network subnet from your computer. Printers that support the Internet Printing Protocol (IPP), Line Printer Daemon (LPD), and HP Jetdirect (Socket) can be added in this manner. See your printer's manual or support documentation for information about how to setup the printer to use an IP-based printing protocol.
Windows- Used to add your printer being shared via the Windows printer sharing protocol (CIFS). Please feel free to contact me via
macsanity.co.uk for help and assistance with this.
And that's it. As long as your wireless network is up, and your "printer serving" Macintosh is powered on, you will be able to print wirelessly, free from your desk to roam the house, or even wander into the garden.
Which reminds me. Sometime ago, rather a long time ago actually, during the early part of my career, I was happily answering most queries coming through to the helpdesk. It was approaching the end of the day, and if I remember correctly, the end of the week. Seeing freedom beckoning, I became a little "call happy", making sure that all reports were up to date, calls were dutifully closed, and clients were blissfully happy.
When, at a heart beat away from 17:30, an urgent call came in. Naturally, being an ever eager and efficient helpdesk person, I was thrilled to be getting a call at this time. I picked up the handset and pressed the answer button, to hear the shrill whining of someone that sounded in pain and distress. My immediate reaction was to reach for the first aid kit, but, upon listening to the poor soul recount the problem she had been having, which only took her 30 minutes to explain, it became clear that her issue was one of a printing kind, and not an emergency medical condition.
I ran through the process explaining how to add a printer, as it transpired that she had dutifully removed every single one that was available to her. Finally, a printer appeared in her previously empty list. We returned to her weapon of choice for copy editing (Quark XPress) and set the unending printer options there as well. We were ready to print. Breathing at a more even and controlled pace now, she gingerly pressed the print button, and then asked "how long will it take for my prints to arrive?" Unable to bite my tongue and resist the temptation (it was late on a Friday, and I feel that Walt Disney should take some of the blame for my reply!) I professionally responded "don't worry, one day your Prince will come." It was at this point that all I heard was a deafening silence, and the bleak "click" of her phone ending the call. Time for a quick exit, homeward bound......